Reunion Advisory #1

2009 ALUMNI HOMECOMING PROGRAM OF ACTIVITIES

DAY ONE - BLACK SATURDAY


7 a.m. - Registration (SNHS Grounds)


DETAILS:

1. All Batch members who will join the parade need to register. The registration committee is composed of the following:

Chair: Ma. Fe Dollente-Fortades
Members: Jenny Deladia-Latosa, Luisa Guerrero-Nieves, Elena Jamisola-Dagnalan


After registration, they will get the following:

1. T-shirt/Caps/Name Tags
2. Alumni Kit (which contains the following):

a. Program of Activities (Saturday and Sunday)
b. Invitation to the luncheon (after the parade)
c. Formal Invitation to the Alumni Ball (evening)


The committe on invitations is composed of:

Invitations
Chair: Flordeliz Naldo-Retuerma
Vice-Chair: Marisol Adajar-Peralta

major responsibilities:

1. content san program of activities for the batch for 2 days. coordination with the batch '84 officers and other committee chairmen needed before finalizing the program.
2. for the invitation for the Alumni Ball, coordination with the alumni association, the provincial gymnasium and the officers of the golden and diamond jubilarians needed.
2. scout for a printer
3. design of the invitations and program activity sheet. kaipuhan sunod ini sa theme san reunion ta.
3. supervise printing
4. turn over to the registration committee the day before the parade.

PROJECTED EXPENSES:

A. Supplies for the registration committee (ballpens, pentel pens, masking tape, bond paper, stickers, etc.) = P1,000
B. Printing of Program of Activities/Invitation to Lunch - 100 pieces @ P20 each = P2,000

(Ini tabi will serve as pass for the lunch, which is exclusive to Batch members and our former teachers)

C. Printing of formal invitation to the Alumni Ball - 200 pieces @ P50 each = P10,000

(Aside from batch members, we need to issue invitations to the alumni association, the members of the batch celebrating the 50th and 60th year, former teachers, etc.)

D. An Tshirt/caps (According to Patrick, Gerardo Nonsol (who chairs the committee) will take care of this. May nag pledge pa man na iba to help in the expenses for this such as Wilma Elpos.


---------------------------------------------------------------

TOTAL PROJECTED EXPENSES FOR THE REGISTRATION/INVITATIONS = P13,000-P15,000


8:00 a.m. - PARADE PROPER (Around Town)


DETAILS:

1. We need to print around 70 pieces placards for each batch joining the parade (1940-2009). Puede tabi cartolina lang na may lettering or puede ipa-print sa cloth. An budget sadi depende sa makukuwa ta na contribution from each one of us. We need to put up streamers and banners sa SNHS and all over town. Ma-tap kita sin corporate sponsors to donate streamers.

The committee in charge sadi:

committee on Streamers, Banners and Placards
Chair: Jorge Fajardo
Vice: Allan Labitag

Jorge/Allan: We need your feedback kun nakakuwa sponsor nan kun pira tabi an magagastos for this. Didi sa Manila an streamer na 1 meter x 1 meter na tarpaulin is around P250. So, that is around P2,500 KUN 10 pcs. Paki plano man tabi kun pira sadi an kaipuhan ta to be put up in strategic places all over town.

2. The commitee on parade should coordinate with the committee on Streamers/Banners and Placards

Committee on Parade/Program
Chair: Edgardo Bungcag
Vice: Emmanuael Navarro
Members: Romeo Duana & Romeo Abardo

Yadi tabi an mga kaipuhan gibuon sadi na committee:

1. We need to institute marshalls during the parade para bisay an order san parada pag batog sa drum and bugle corps hanggang sa batch 2009. Igwa man sin kaipuhan mag-guide while the parade is in progress.

2. During the parade, kaipuhan ta magdistribute mineral water kay mainiton, magkaderehydrate kita sadi. Budget = P2,000

3. We need to serve simple snacks after the parade (prior to lunch). For 150 persons @ P50 each = P7,500. this is for the batch, the members of the drum and bugle corps, nan iba pa na may role sa parada.

I suggest na an committee na on parade sadi an mag-handle na pagpa-snack. para intiro na tungkol sa parada, sakop ninda. An commitee on food should handle the luncheon para habang nagpaparada nagpe-prepare naman sinda san karaon na lunch.

------------------------------------------------------------------------------

TOTAL PROJECTED EXPENSES FOR THE PARADE PROPER = P12,000 - P15,000

12 nn - 2 p.m. - Batch '84 lunch (Suggestion: Matthews Hall)

DETAILS:

1. An committee na in charge:

Food
Chair: Rodolfo Zamar
Vice: Joy Ortega Discaya

An budget for the meal for 150 persons (batch members and former teachers) is P150-P250. Or P22,500 up to P37,500. Bahala na tabi sadi an food committee magdecide.

2. We need to give tokens for the teachers 50 pieces @ P150 each = P7,500.

3. We need to distribute the souvenir program during the lunch. 100 copies lang an initial na plano ipa-print. pero lain ko pa aram an total printing cost. i will be able to update you by the end of the month.

4. During lunch may short program. we agreed NO SPEECHES. makaraon kita, lain kita matururog. so better make it lively.

5. Yadi an suggestion for the luncheon: (which is done in most lunch affairs)

a. Class President to welcome the batch members and the former teachers.
b. Puede kita magpakita sin video (about Batch '84) if somebody can put it together we dont need to pay.
c. We distribute the souvenir program para may pagkitaon nan pagbasahon about ourselves.
c. We can play '80s music while having lunch.

6. Magayon kuta kun sa venue san lunch igwa kita sin photo exhibit and memorabilia. Madali man lang ipa-blow up nan ipa-mount an pictures. Puede kita magpili sin 25 pictures LANG during our high school years. But a group should handle this.

--------------------------------------------------------------------------------

TOTAL PROJECTED EXPENSES FOR THE LUNCHEON (MINUS THE VIDEO/SOUVENIR PROGRAM/EXHIBIT) = P30,000 - P40,000

2 p.m. to 6 p.m. - PREPARATION FOR THE ALUMNI BALL (Venue: Provincial Gymnasium)


an mga committees na in-charge sadi are the following:

Band/Sound System
Chair: Riza Daymon

Stage Set-up
Chair: Arnel Gredona
Vice: Harold Labitag

Tables & Chairs
Chair: Ariel Ignacio
Vice: Romeo Jaudal

Food
Chair: Rodolfo Zamar
Vice: Joy Ortega Discaya


6 p.m. to midnight - Ball

DETAILS:

1. We need to serve snacks or cocktails. basically puede na an sandwiches and drinks plus finger food. Kun an estimated no. of guests maabot sa 300 persons @ P50 each plus other incidental expenses = P20,000.

2. Budget for the sound System = P13,000-P15,000

3. Talent fee for the band = P20,000

4. Transpo and food for the band = ?

5. Tables and chairs = P5,000

6. Stage Set up and lighting = ?

7. Bago magsarayaw, we need to have a SHORT PROGRAM. Again no long speeches and no politicians. nagkaradto ina para magsarayaw lain para magbati san mga kun nano nano. we need to agree on the following:

a. Two emcees for the night
b. Our presentations

some suggestions:

a. We can all sing "Tomorrow" again. Amo ini an gin kanta ta san third year kita sa choral competition and christmas cantata. Suggestion ni marissa, this should include the kids (sinda na an nasa unahan, kita background na lang). Si marissa na tabi an ma-train san pagkanta. paging an mga members dati san choral group.

Sa mga lain na nakadumdum san tono sadi, will somebody please download it from Limewire and email it to the group? an version tabi ni lea salonga sa 'Annie' kay amo idto an simple. puede na niyan magpraktis.

b. We can have a dance number para sa mga magayon magsayaw nan dancers san high school. an mga uso na tugtog san high school kita amo an sa aton. the kids can have a dance number, too. pero an uso na tugtog niyan. puede man i-mix after their respective dance numbers.

c. an mga magayon magkanta (aka Bunx and Bober), pakantahon ta ulit. Pride tabi ina san batch ta.

d. may presentation man an golden and diamond jubilarians.

e. an iba pa na presentations, open to suggestion. basta lain lang tabi an pag-speech.

-------------------------------------------------------------------------------------

TENTATIVE EXPENSES FOR THE ALUMNI BALL = P60,000-P80,000


DAY TWO - EASTER SUNDAY (Family Day)


Venue: Fisherman's Hut (Bacon, Sorsogon)
Who will attend: Batch members and their families
Expected # of Guests: 100-150

DETAILS:

1. Estimated fee for the venue for whole day activity = P15,000

2. Estimated food expenses morning merienda, lunch, and afternoon snacks P400 each for 150 persons = P60,000

3. Dapat siguro igwa sin games para may activity for the whole family. Maski toys lang for the kids and some stuff like mugs or pens for the adults an prizes. Estimated cost of prizes for the games = P5,000.

4. Let's put up a committee for the family day games. sinda na an mag-asikaso san pakanam nan san pagbakal san mga prizes. it's the work of one group.

5. Siguro another group should handle the food for the family day kay maghapon hanggan gab-i na sin saturday sin kapakaon an committee on food ni rudy. pahuwayan ta man sinda. another group should handle the food requirements on easter sunday para sira rudy makapahuway nan enjoy man. ini suggestion lang pero kun ok lang ina kara rudy,

wara problema. concern lang baya ako na magkadirismayo kita sadi sin kapagalan. we can distribute the workload to more people para intiro may participation.


---------------------------------------------------

TOTAL ESTIMATED COST FOR THE FAMILY DAY CELEBRATION : P80,000 - P100,000

TOTAL RUNNING FIGURE FOR THE WHOLE AFFAIR: MORE OR LESS P250,000


NOTE: Ini tabi na projected expenses, based mostly sa expenses san batch '83 and on current prizes. it's a year to go, we should have provision for prize increase. So realistically, we are looking at something like P300,000.

According to Patrick igwa kita sin around P43,000 sa bank account ta. this is mostly contribution from those who regularly attend the yearly reunions nan san mga padara san iba ta na classmates from abroad. So, technically speaking we need to raise P200,000-250,000.

An mga gin lista didi na activities amo ini an mga basic expectations sa silver jubilarians. wara kita didi gin include na magarbo. regarding the contribution, an stand san class president ta, voluntary. Based on the projected expenses, no. of people na kaya mag contribute and our own financial capability, please try to contribute as early as possible para mabatugan ta na an leg work. we are totally helpless kun wara kita or limited an running fund. puede man tabi donation in kind.

for example, if you want to donate prizes for the games, or you want to foot the bill for the photo exhibit or video. puede man tabi magprovide sin services such as basi may gusto mag volunteer to be the official professional photographer or magkuwa sin video instead of us hiring someone or a group for this.

puede rin tabi magpili kamo sin committee and donate directly to that project. for example, si marissa nagsabi na na ma-contribute siya financially to the souvenir program. ako an personal donation ko will also go to the souvenir program which I chair. puede man for someone to foot the expenses for the mineral water for the parade or the tarpaulins for the banners. kanya kanya tabi diskarte according to our means or interest. please advise early kun nano an gusto na mode of contribution para we can also plan ahead.

Centralized tabi an financial contribution sa bank account san batch. Nena, patrick: pls post the bank name and branch and account no. again. for the committee chairmen, pls. give us a feedback kun tama ini na mga estimates based on actual prizes in the market. nan basi may gusto kamo idagdag or i-correct regarding the assumptions made here kay puro pa ini theoretical.

an masunod na chat is april 26. marissa will post the time. pls. join this chat para magka-iristoryahan pa nin mas detalyado an mga plano.

we need your feedback, pls. comment. any suggestion is valuable.

:-) eden